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Electronic Proof of Delivery

DASHBOARD

Our Dashboard gives real time performance KPI information at your fingertips without having to run scheduled reports. It can be displayed on any device ranging from tablets to phones, even a large TV in the traffic office. The Dashboard can display real time ETA information for your jobs and notify you if a delivery is going to be late or on time. The system also provides the ability to generate a range of KPI reports.

JOB ENTRY

With our highly flexible entry screens powered by a web based back office system we can cater for almost any scenario even if your business has more than one entry requirement and multiple users entering into the system. Should you already have a back office system then with the help of our tech support team we can setup an automatic API import process for CSV or Excel Spreadsheets.

Once jobs are entered into the system they are then either automatically sent out to drivers or waiting allocation using our web based route planning tool. To further enhance efficiency via the click of a button we can automatically allocate jobs onto vehicles and in the most logical order.

ROUTE PLANNING & OPTIMISATION

Our Web based Planning and Optimisation tool makes easy work of your existing manual process. Using real time job information you are able to drag and drop the jobs onto the relevant vehicles. The system has built in checks to make sure you are not overloading the vehicle. Once a manifest has been created it is then sent out to the drivers or engineers remotely in the field. To further enhance the efficiency via a click of a button we can automatically allocate jobs onto vehicles in the most efficient order and display the route on a map.

HANDHELD DEVICES

Our application is available to download from the Google Play Store free of charge meaning it can be used by almost any device from simple smart phones to fully rugged devices. Once downloaded a driver or engineer can receive their jobs and complete in real time. Should they be in an area of the country with poor coverage we store the information locally and then transmit once connected. Other great features we offer with the handheld’s include:

  • Customer Name & Signature Capture
  • Barcode & RFID scanning
  • Photographs
  • Vehicle Inspections
  • GPS Tracking
  • Auto-email POD to Customer
  • Maintenance Part Tracking
  • Asset Tracking
  • Navigation

INVOICING

We have an invoicing module built into the system as standard. This allows you to create invoices for completed jobs and then raise invoices or supplier payments electronically via PDF.

An API is available to fully integrate the system with existing IT systems using both CSV and XML file formats.

Once invoices are created they can then be transferred to third party accounts applications such as Sage or Oracle.

TRACKING

We have two options of tracking your mobile work force. You can either track using the handheld device used for signature capture or we can use a hard wired box installed into the vehicle. As-well as seeing a real time update on a map showing the fleet we are also displaying job information and driver performance in one place.

REPORTS

There are a standard set of reports in the system giving detailed information on jobs and driver performance. The system also has the ability to export all data fields allowing you to create your own reports.

CUSTOMER PORTAL

Customers can login to the cloud based system and enter jobs, view jobs and even track their deliveries. Once jobs have been entered you then have the option of accepting the jobs or declining.

VEHICLE REMINDERS

PODStar lets you store key reminders, like tax, MOT, and service dates against your vehicles and be notified in advance of renewal dates whenever you log into the system.

TS3000